If you’re anything like me you have several email addresses that you manage on a daily basis. Whether it’s your work email, your side-hustle, and that old email address from college, managing multiple email addresses is a pain-in-the-you-know-what.
Google’s Gmail can be set up to send and receive custom email addresses.
For example, [email protected] can forward to [email protected]. Gmail will display those emails in the normal flow of messages. You can then respond as [email protected] directly from your Gmail account. No need to log into Outlook to read or respond to your work emails!
There is some set up involved hooking up a custom domain name email address to Gmail, but it’s worth it. I’ve saved hundreds of hours over the years managing all of my important emails through Gmail. It’s all the sweeter that Google filters out the Spam that would otherwise clutter up my inbox.
The method I outline below will get all of your scattered emails into one inbox.
However, If you’re running a small business with several key people on email. I highly recommend you check out GSuite from Google instead. You’ll get a professional email service with full access to Google’s wonderful complement of business collaboration tools.
If you want to try GSuite and get 20% off, use these codes:
|G Suite Basic|
Unused US Code | Expires 01/2020
|G Suite Business|
Unused US Code | Expires 01/2020
OK, if you’re ready to link up your external email to your Gmail let’s get started!
STEP ONE: Generating an App Password in your Google Account.
- Go to https://myaccount.google.com and log in.
- Click Security on the left-hand side.
- Navigate to the section called Signing into Google.
- Click App passwords.
If you don’t see an “App passwords” option, you’ll need to set up 2-step verification first: https://www.google.com/landing/2step/
- Log in again.
- On the App passwords page, in the area below “Select the app and device you want to generate the app password for.”
- Click “Select app”. Choose “Other”. Type in “Work Email” or any name that makes sense to you.
- Click the GENERATE button.
- You will see a Generated app password pop-up window.
Select and copy this password to your clipboard.
STEP TWO: Set up Gmail to send and receive external email.
- Go to https://mail.google.com.
- You should see an email from Google with the subject ‘App password created’. This confirms STEP ONE was completed correctly.
- Click (the gear icon) in the top right corner of the window.
Then select Settings in the drop-down menu.
- On the Settings page. Click Accounts and Import.
- Navigate to Send mail as and click Add another email address.
- Type in the name and the email address you want to use.
- Leave treat as an alias checked.
- Click Next Step >> to get to Send mail through your SMTP server
- Change SMTP Server to smtp.gmail.com
- Username is the first part of your Gmail address eg. If your email is [email protected] your username is john.doe
- Leave Port: 587
- Password is the Generated App Password you made previously in your Google Account Security area.
- Leave the recommended Secured connection using TLS setting.
- Click Add Account >>
- The next screen will ask you to confirm the verification code. Leave the popup window open and navigate to your Gmail inbox.
- Look for an email from Gmail Team with the subject Gmail Confirmation – Send Mail as… Copy the confirmation code and enter it into the popup window. Click submit. The popup will
- Return to the Gmail confirmation email from the Gmail Team and click the long URL link in it to confirm your request.
- Click Confirm in the resulting page.
STEP THREE: Send your work email through Gmail.
- Return to your Gmail inbox.
- Click the Compose button.
- In the compose window click your email address next to From.
- Select your newly added address from the drop-down menu.
- You can now send emails using this address. Try it out.
I’ll route my custom email address through Gmail to filter out the spam.Gerard – AUTOMATYK, 2004