If you’re anything like me you have several email addresses that you manage on a daily basis. Whether it’s your work email, your side-hustle, and that old email address from college, managing multiple email addresses is a pain-in-the-you-know-what.
Google’s Gmail can be set up to send and receive custom email addresses.
For example, [email protected] can forward to [email protected]. Gmail will display those emails in the normal flow of messages. You can then respond as [email protected] directly from your Gmail account. No need to log into your Outlook to read or respond to your work emails!
There is some set up involved hooking up a custom domain name email address to Gmail, but it’s worth it. I’ve saved hundreds of hours over the years managing all of my important email through Gmail.
STEP ONE: Generating an App Password in your Google Account.
- Go to https://myaccount.google.com and log in.
- Click Security on the left-hand side.
- Navigate to the section called Signing into Google.
- Click App passwords.
If you don’t see an “App passwords” option, you’ll need to set up 2-step verification first: https://www.google.com/landing/2step/
- Log in again.
- On the App passwords page, in the area below “Select the app and device you want to generate the app password for.”
- Click “Select app”. Choose “Other”. Type in “Work Email” or any name that makes sense to you.
- Click the GENERATE button.
- You will see a Generated app password pop-up window.
Select and copy this password to your clipboard.
STEP TWO: Set up Gmail to send and receive external email.
- Go to https://mail.google.com.
- You should see an email from Google with the subject ‘App password created’. This confirms STEP ONE was completed correctly.
- Click (the gear icon) in the top right corner of the window.
Then select Settings in the drop-down menu.
- On the Settings page. Click Accounts and Import.
- Navigate to Send mail as and click Add another email address.
- Type in the name and the email address you want to use.
- Leave treat as an alias checked.
- Click Next Step >> to get to Send mail through your SMTP server
- Change SMTP Server to smtp.gmail.com
- Username is the first part of your Gmail address eg. If your email is [email protected] your username is john.doe
- Leave Port: 587
- Password is the Generated App Password you made previously in your Google Account Security area.
- Leave the recommended Secured connection using TLS setting.
- Click Add Account >>
- The next screen will ask you to confirm the verification code. Leave the popup window open and navigate to your Gmail inbox.
- Look for an email from Gmail Team with the subject Gmail Confirmation – Send Mail as… Copy the confirmation code and enter it into the popup window. Click submit. The popup will
- Return to the Gmail confirmation email from the Gmail Team and click the long URL link in it to confirm your request.
- Click Confirm in the resulting page.
STEP THREE: Send your work email through Gmail.
- Return to your Gmail inbox.
- Click the Compose button.
- In the compose window click your email address next to From.
- Select your newly added address from the drop-down menu.
- You can now send emails using this address. Try it out.
I’ll route my custom email address through Gmail to filter out the spam.Gerard – AUTOMATYK, 2004